Data Protection statement to University of Hull students
The University keeps student information only for the purposes of its normal business, including services to applicants, current students and alumni. Most of this information is provided by students themselves, either directly or indirectly through an admissions service such as UCAS, NMAS or GTTR or through an associated institution where students are following validated, franchised or foundation programmes. Other information may be received from referees, employers or managers.
During your time as a student you should help to keep your record accurate by carefully checking your registration material and by checking your details on the student portal from time to time. If you think anything is incorrect, you can amend some details yourself on the portal, other details should be corrected by your departmental office or by Integrated Student Services if you let them know.
The University will only pass student personal information to third parties outside the University where there is a formal data sharing agreement or data processing agreement in place, where we are required to do so by some statutory, legal or contractual obligation or we have received your consent.
Currently, we are required to supply details to the following:
- Higher Education Statistics Agency (HESA) (see HESA Student Collection notice below)
- Student Loans Company
- Council tax offices
- National Student Survey
- Central Bureau for Education Lists and Exchanges (for students going on placements abroad)
- NHS consortia and confederations
- English National Board (Nursing)
- General Medical Council (for medical students).
In addition, we assist students to register on the electoral roll by providing details to the Returning Officers of the East Riding of Yorkshire Council and the Hull City Council.
Use of your information within the University
Only those members and offices of the University which need access to relevant parts or all of your records will be entitled to do so. As well as those staff and departmental offices involved in your academic programme, central offices such as Admissions, Student Services Directorate, International Office, Development and Alumni Relations would normally have access at particular stages. Where appropriate the Graduate School, Careers Service, Counselling Service, Disabilities Office and so on would be able to see relevant details. Services which involve very high levels of confidentiality such as Counselling, Disabilities, Careers and Academic Support Services operate particular agreements with clients which will be explained if you contact them.
Appropriate parts of your records will be available to the Academic Services departments, Libraries,Computing and Corporate Systems, so that they can maintain and enhance their provision. This includes the development of the computerised student record system.
Hull University Union keeps some information about its members. Where these details are also held by the University, then the University will share the information with HUU. Specifically, semester-time and home addresses, programme and year of study and final year indicator will be shared with Union. This is purely to keep down the administrative effort involved. If this causes you any problems, please discuss it with one of the Union’s sabbatical officers. No information about non-members will be made available to the Union.