Information and Communication Technology

Save your files!

Know where you’re saving

When you download a file on campus, make sure you save it to your network drive – typically, the G: drive (or Z: drive, if you’ve been provided with one). This will ensure that you can find the file again when you log off the computer.

You can choose the save location by right clicking a file and choosing 'Save As…' or 'Save Link As…' depending on which web browser you’re using.

If you’re working on a document from an email, save it to your G: drive first, then open it from your G: drive.

Save the file.

Regularly save your file – don’t rely on "autosave". This is especially important if you are working on an important document. By clicking the save button, you will know that you have saved the file. Make it a habit to do it every few minutes and there will be less lost if something does happen!

If you don’t save a file, it’s not possible to recover it.

Don’t rely on your memory stick.

If you only save your files on your memory stick and the stick becomes damaged or corrupt, you’re highly likely to have lost the file or the contents of the memory stick and there’s no guarantee that you’ll be able to get it back. There’s also a chance you could misplace the memory stick, or forget to bring it with you when you really need it.

Save your work somewhere else too – whether it’s emailing it to yourself, or saving it to your G: drive – this will at least give you a backup.

If you are storing confidential or personal data on a memory stick then you must use encryption to keep it secure. You should either encrypt the file(s) or the whole memory stick. Remember though, the contents will be inaccessible if you forget your password!

Click here for more information about encryption.

Why save to your network drive?

The G: and Z: drive are backed up regularly by the ICT Department. This means that it’s possible, in most cases, to restore files to their previous version.

We can help you restore your files if they are stored on the G: or the Z: and have been saved previously.

Want to know more?

Please visit the University of Hull InfoWise site for up to date information on keeping your data secure.

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