Updating centrally-produced publications

Deadlines

Actual dates are communicated to faculty execs and faculty administrators each year but change by only a few days from year to year. Specific deadlines should be regarded as ‘absolute’, with earlier submission being not only preferred but essential to maintaining very tight production schedules.

PG Study Guide – early December
UG brochures – mid February
PG brochures - June
UG prospectus – October

Contributors

Contributors within departments often change from year to year and we are not always made aware of such changes. Please would HoDs and/or ‘retiring’ contributors please ensure that colleagues assuming the role are aware of deadlines and what is required.

Text

Minor changes to publications can be submitted as red ink on a hard copy of the most recent edition.

Major revisions should be submitted as Word documents. If editing a previous document, please ensure that you are using the most recent version of the published text (all publications/prospectus entries are available on the web site) and that ‘track changes’ is turned on. Please do not use your own copies of files submitted for previous editions as they will have been edited by Publications’ staff and will not correspond with the published text.

Proposed significant changes to the structure or content of a subject brochure should be discussed with Publications staff well in advance of any deadline.

Updates for part-time and postgraduate publications should be submitted via faculty offices and all routine communications will be with the faculty office.

Scarborough Student Services will coordinate all Scarborough entries for all publications.

Illustrations

Please note that photographs for staff or student profiles/quotes must be taken by our photographer.

Other illustrations are more than welcome (often essential!) and will be considered for inclusion providing that they meet the necessary requirements for quality, resolution, and the University’s visual identity.

Web addresses in printed publications

Only web aliases should be published in printed material to direct users to the University’s website.

A web alias is the University’s domain address followed by a forward slash and then the agreed short descriptive word – an example being www.hull.ac.uk/alias

An alias can be obtained by contacting Simon Dewey, University Web Manager on extension 6811.

Please note: On no account should either http addresses or www2.hull.ac.uk be published as these are not user-friendly and they are likely to break as pages are relocated on the server.