Regulations for use of library services
Last updated on 3/13/2017 Print this page
1. These regulations are designed to make it
easy for everybody to use University Library Services. They
apply to both the Brynmor Jones Library (BJL) on the Hull campus
and the Keith Donaldson Library (KDL) on the Scarborough campus.
The use of the term ‘Library’ refers throughout these
regulations to both library services. The regulations explain
who can be a member of the Library, and set out your rights and
responsibilities as Library members. By observing the
regulations, you can help to make sure that the resources of the
Library are fairly shared and available to all our users. When you
join the Library, you agree to abide by these regulations.
Who can use the Library?
Members of the University
2. The Library is intended first and foremost
for members of the University. The following categories of
people are therefore entitled to full Library membership.
- Registered students of the University of Hull, including
students registered for programmes franchised by the University of
- Members of staff of the University of Hull
- Recognised teachers of the University of Hull
- Honorary and visiting members of staff of the University of
- Retired members of staff of the University of Hull
- Members of the Council of the University of Hull
Members of other higher and further education institutions
3. Registered students of the Hull York Medical
School based at York University are treated in exactly the same way
as those based at the University of Hull, and are therefore
entitled to full membership of the Library.
4. Registered students and staff of University
Campus Scarborough are entitled to membership of the Library.
The category of membership depends on whether the person is
studying or teaching on a University of Hull programme (and is thus
a member of the University as defined in paragraph 2 above), or is
on a programme validates by the University of Hull, or on a Hull
College Group programme.
5. People who belong to other higher and
further education institutions may also be entitled to membership.
The Library participates in a number of regional and national
schemes which enable academic staff and students of higher
education institutions in the UK to enjoy varying degrees of
reciprocal membership. .
6. In addition, students of other higher and
further education institutions who are registered for programmes of
study validated by the University of Hull may be entitled to
Library membership. Details of such arrangements are
available from the Librarian.
7. Associate membership of the Library is
available to the following professional groups.
- Qualified teachers working in Kingston upon Hull, the East
Riding of Yorkshire, North Lincolnshire, North East Lincolnshire,
Scarborough and the surrounding area; members of the administrative
staff of the local education authorities of those areas, and
Inspectors of Schools based in those areas.
- Members of staff of regional NHS Trusts whose employing Trusts
have been given corporate membership of the Library; charges for
corporate membership apply annually and individuals seeking to
benefit from this will be required to provide proof of status
8. Graduates of the University of Hull and
graduates of the University of London from the former University
College of Hull are entitled to associate membership of the
9. Individuals who have a specific need to use
the Library may apply to the Librarian for associate membership.
The acceptance of an application for associate membership is
at the discretion of the Librarian.
Charges for membership
10. Membership of the Library is free of charge
to all members of the University as defined in paragraph 2 above,
to registered students of the Hull York Medical School based at
York University, and to students on validated programmes where
membership rights have been agreed. Registered students and
staff of University Campus Scarborough are entitled to free
membership of the Library Members of other higher and further
education institutions are normally given free membership under the
schemes described in 4 above. Members of staff of regional
NHS Trusts whose Library membership is covered by the corporate
membership of their employing Trusts do not pay an individual fee.
Graduates as described in paragraph 8 above are entitled to
free associate membership for reference purposes; there is a charge
of £50 per annum for borrowing rights.
11. The Library normally makes a charge for
individual associate membership as described in paragraphs 8 and 9
above. Whilst membership is free for reference purposes, there is a
charge of £75 per annum for borrowing rights. The University
reserves the right to vary these charges. Please note that
associate membership does not include off campus access to the
majority of our electronic resources as this is not permitted under
the terms of our licences for these resources
Joining the Library
12. Everyone who wishes to become a member of
the Library must be registered as such and must have a recognised
13. Members of the University as defined in
paragraph 2 above, students of the Hull York Medical School based
at York University, and students on validated programmes as defined
in paragraph 5 above, automatically obtain membership of the
Library on joining the University or registering as a student.
14. Members of University Campus Scarborough
studying or teaching on a programme validated by the University of
Hull automatically obtain membership of the Library on registering
as a student or joining the University.
15. Students of University Campus Scarborough
studying on a Hull College Group programme automatically obtain
membership of the Library on registering as a student.
16. Members of staff of University College
Scarborough teaching on a Hull College Group programme should
register directly with the Library.
17. All other categories of people as specified
in paragraphs 6, 7, 8 and 9 above must register directly with the
Library. You will need proof of identity, and in the case of
individual applications for associate membership you may be asked
for a reference.
18. Your staff, student or associate membership
card is very important. You need it to enter the Library and
you need it to borrow books from the Library. Take good care
of your card, and remember to bring it with you whenever you visit
the Library. You may be refused entry and will not be able to
borrow books without it. The Library reserves the right to
charge for replacement associate membership cards. You must
never allow your card to be used by anyone else, either to gain
entry to the Library or to borrow books. If you are found to
be using a card that does not belong to you, staff have the right
to retain the card for return to its rightful owner.
Borrowing from the Library
19. Most books and other items can be borrowed
from the Library. The regulations in this and the next three
sections explain what to do, and tell you how many items you can
borrow, and for how long.
20. Some items cannot be borrowed at all.
This applies mainly to material in the reference collections
in both the BJL and the KDL, to current issues of periodicals, and
to past issues of periodicals in certain areas. However, the
Librarian has the right to designate any item as not to be
borrowed, or to allow items that cannot normally be borrowed to be
borrowed under special circumstances.
21. If you want to borrow any item from the
Library, you must ensure that it is properly issued to you.
You cannot borrow from the Library without your card.
The loan is recorded on the Library computer system, and you
are issued with a receipt showing when the item must be returned.
Once a book or other item has been issued to you, you remain
fully responsible for it until it has been returned. Items
are lent for variable periods depending on the level of demand for
them. The due dates printed on the receipts given to you
whenever you borrow an item can also be checked on the online
22. Staff have the right to inspect any books
or other Library items that you attempt to take out of the Library.
If you are found trying to remove items that have not been
issued to you, then you are liable to a fine of up to £50, and you
may be reported to the Librarian for further action under the
University’s Code of Discipline.
23. You must return items that you have
borrowed from the Library by the due dates. Please retain the
return receipt. You will be fined if books or other items that are
on loan to you are returned late. Fine rates are explained in
paragraph 37 below.
24. Items issued to you remain your
responsibility until the loan records have been cancelled on the
computer system, and you remain liable for any fines that you owe.
25. Most items, except 24 hour loans, can be
renewed for a further period. However items reserved by another
user must be returned by the due date. Borrowing rights may be
withheld if reserved items are returned late.
26. Books or other items on loan may be
recalled if needed by someone else. You must bring books back by
the date shown on the recall notice sent to you. You will be
fined if you do not do so.
27. If you need a book or other item that is on
loan to someone else, you can place a reservation for that item
either at the library help desk or by using the Library catalogue.
You will be notified once it is available for collection.
Staff are entitled to recall items on loan that have been
reserved by someone else.
How many books can you borrow?
28. The number of items you can borrow from the
Library depends on the category of Library membership to which you
belong. This is explained in the following paragraphs.
All items must be returned by the due dates specified when
the items are borrowed or renewed, or by the date specified if an
item is recalled.
29. Members of staff of the University of Hull,
recognised teachers of the University, members of staff of
University Campus Scarborough teaching University of Hull validated
programmes, honorary and visiting members of staff, and retired
members of staff can borrow up to forty items at any one time.
30. Members of staff of University Campus
Scarborough teaching on Hull College Group programmes can borrow up
to ten items at any one time.
31. Registered students of the University of
Hull studying for higher degrees by thesis, including unregistered
research students with retained status, can borrow up to forty
items at any one time.
32. All other registered students of the
University of Hull, registered students of the Hull York Medical
School based at York University, and students registered on
validated programmes as defined in paragraph 5 above, can borrow up
to twenty items at any one time.
33. Registered students of University Campus
Scarborough studying University of Hull validated programmes can
borrow up to twenty items at any one time.
34. Registered students of University Campus
Scarborough studying Hull College Group programmes can borrow up to
ten items at any one time.
35. Members Council Associate members as
defined in paragraphs 7 and 8 above, and Associate members as
defined in paragraph 9 above with borrowing rights, can borrow up
to ten books or other items at any one time; they may not borrow 24
hours loan items.
Loan periods and fine rates
36. The loan periods for books and other items
vary according to the demand for them. Some items, such as those
contained in the reference collection, may not be borrowed at all.
In the BJL, items in the High Demand Collection (HDC) can be
borrowed for 24 hours seven days or four weeks. Books outside
of the HDC can be borrowed for eight weeks. In the KDL, items can
be borrowed for 24 hours seven days or four weeks.
37. Fines are charged on all overdue items.
Current fine rates are displayed on the library Web pages.
If you owe more than a certain amount in fines or other
charges, you will be prevented from further borrowing. The
limit is currently £20, but this may be adjusted at the discretion
of the Librarian. All members of the Library are liable to
fines for the late return of books.
Behaviour in the Library
38. We aim to maintain a calm and purposeful
study environment in the Library. A few simple rules help to
make this possible. The following activities are therefore
forbidden throughout the building:
- Loud conversations or other disturbances
- Rude or threatening behaviour towards other Library members or
- Smoking and vaping
39. Eating and drinking are allowed only on the
ground floor of the Brynmor Jones Library, but not in in the
teaching and training rooms, art gallery or exhibition hall.
Elsewhere in the Brynmor Jones Library only bottled cold drinks and
hot drinks in sealed cups or flask may be consumed. Within the
Keith Donaldson Library, cold snacks, bottled drinks and lidded hot
drinks are permitted.
40. You are responsible for the care of the
books you use. You must not mark or mutilate books or other
items in any way. You are liable for the costs of repairing
or replacing any items you lose or damage, and any associated
41. You are not allowed to reserve individual
work spaces in the Library, or to ‘lock’ computer workstations.
Staff will clear away and reshelve any books left out in the
Library at the end of the day.
42. Library users must observe the law of
copyright and the terms of any licences for digital material they
43. In addition to fines for the unauthorised
removal of books from the Library as described in paragraph 22
above, and for the late return of books as described in paragraph
37 above, the Librarian is empowered to impose appropriate
penalties if you disobey Library regulations. These penalties
can include fines of up to £50 and suspension of membership.
In the case of registered students, further action may be
taken under the University’s Code of Discipline.
Changes to Library Regulations
44. Changes to Library Regulations may be made
from time to time, subject to the approval of the Senate of the
University. Approved changes come into immediate effect.