The University of Hull - Purchasing Office

This page is to provide information to current and potential suppliers about purchasing at The University of Hull, tenders that are currently being advertised or planned and other information we believe will be useful to suppliers.  Organisations who do not currently supply the University should read the section Applying to be a Supplier/Contractor to the University contained in the Buyer Profile.  Please do not telephone the Purchasing Office.

Terms and conditions

All trading with suppliers will be on the University's Standard Terms and Conditions (unless agreed differently).

Buyer profile

A Buyer Profile of the The University of Hull has been produced to give suppliers an understanding of how the University undertakes purchasing. This includes a Guide to Tendering at the University.

Freedom of information

The University has introduced a policy (Document) to cover documents and information that come within the obligations of the Freedom of Information Act 2000 (FOIA).

Sustainability and environment

The University seeks to engage with suppliers who have implemented good environmental, sustainable and ethical practices and the University has produced a Sustainable Purchasing Policy that suppliers should make themselves familiar with.

Equality

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The University of Hull is an Equal Opportunities organisation and actively seeks to promote equality of opportunity and racial equality throughout all its functions.

It is also now law that as a body who receives and spends public funds, we are required to satisfy our obligations in law to promote equality throughout all out functions; this includes activities related to supplier selection. Under section 71 of the Race Relations Act "a vendor's performance and behaviours in the area of Equality can now impact on their ability to obtain business from publicly funded organisations".

All suppliers will be requested to complete a Race Equality Questionnaire (Document) to enable the University to assess your Race Equality status.

A copy of the University Equality Policy is available on the Codes & Policies Index page and select "Equality & Diversity Policy" to download a copy.

Bribery Act 2010

The Bribery Act 2010 came into force on 1 July 2011. The Act defines the following criminal offences:

• Bribing another person
• Being bribed
• Bribing a foreign official
• Failing, as a corporate body, to prevent bribery.

Individuals found guilty under the Act face imprisonment for up to 10 years and/or an unlimited fine. Convicted organisations face unlimited fines. Liability is not confined to acts carried out in the UK.

The University requires and aspires to maintain the highest ethical standards in carrying out its activities.  The payment or acceptance of bribes, including facilitation payments, is never acceptable and will not be tolerated.  The University reserves the right to terminate the contracts of suppliers, agents or third parties acting on its behalf if there is evidence of a breach of this Policy.

Invitation to become an approved facilities/estates contractor

In order to ensure that Facilities Contractors meet the University's required standards of sound financial management, safety, the environment and staffing, the Facilities Directorate has developed an Application Form (Worksheet) for potential Contractors to complete to apply for inclusion on the Approved Contractor List. Contractors who are successful in gaining approval will be included on appropriate tenders issued from time by the Facilities Directorate.

Directions:

Directions to the University and Campus maps

Site rules

Contractors and Suppliers who work on site at Hull or Scarborough Campuses (such as Auditors, equipment installers, maintenance engineers, consultants etc) must comply with the Site Rules (Document) issued by the University.

Tendering

When the University wants to invite tenders for works, goods or services it will place an advert on its e-tendering website and, depending on the value of the contract, in the OJEU (Official Journal of the European Union). The advertising of tenders above the EU thresholds is governed strictly by European and UK legislation.

Further information on current EU tender opportunities can be found on the following website: Tenders Electronic Daily.

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